Procurement of Radio Campaigns

• Country: Italy
• Summary: Procurement of Radio Campaigns
• ITT Ref No: 51251683
• Deadline: 22 Mar 2021
• Financier: Other Funding Agencies
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: N_24_ 2021 _SOM
• Purchaser's Detail:
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• Description:
• Quotation are invited for Procurement of Radio Campaigns. REQUEST FOR QUOTATION PROCUREMENT OF RADIO CAMPAIGNS RFQ NO. N_24_ 2021 _SOM Date: 12 March 2021 Dear Sir / Madam, You are kindly requested to submit your quotation for Radio Campaign in Galmudug, Jubaland, Hirshabele, South West, and Banadir described in Annex B. We also request that your Quotation is submitted using the format specifically detailed in Annex C. Quotations submitted by email must be limited to a maximum of 10MB, virus-free and no more than two email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. Quotation shall be evaluated based on lowest priced Quotation meeting requirements as per the criteria set in Annex A, point q. In the event of a discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity), the unit price shall prevail and the total price shall be corrected by IDLO. If the Bidder does not accept the final price based on IDLO-s correction of errors, its Quotation will be rejected. The Bidders shall not vary their prices for any reason after the deadline of the tender and while the Quotation is still valid. At the time of award of Contract, IDLO reserves the right to vary (increase or decrease) the quantity of Services by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. IDLO is not bound to accept any Quotation, nor award a Contract, nor be responsible for any costs associated with a Bidder-s preparation and submission of a Quotation, regardless of the outcome or the manner of conducting the selection process. IDLO encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to IDLO if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. By submitting a Quotation in response to this information, Bidders are confirming acceptance of IDLO-s General Terms and Conditions in full and Payment Policy of payment within 30 days after delivery of service on presentation of complete and correct invoice. This Request for Quotation (RFQ) is comprised of: Instruction to Bidders Annex A Technical Specifications Annex B Supplier-s Quotation Annex C IDLO General Terms and Conditions for the Procurement of Goods or Services and IDLO Supplier Code of Conduct Annex D For any questions/clarifications related to this RFQ please contact IDLO on tenders@idlo.int and mention RFQ NO. N_24-2021_SOM in the subject section of your email no later than 48 hours prior to the deadline for submission. Thank you and we look forward to receiving your quotation. Sincerely yours, IDLO | International Development Law Organization Somalia Country Office Annex A Instructions to Bidders a. Description of requested Services See Annex B b. Deadline for Quotation The Quote shall be addressed to IDLO on or before Date: 22 March 2021 Time: 1500 Hours Rome, Italy Local Time c. General Terms and Conditions Any bid submission will imply the unconditional acceptance of IDLO General Terms and Conditions for the Procurement of Services and adherence to the Supplier Code of Conduct. d. Payment Terms IDLO will conduct the payment within 30 days after satisfactory receipt of all goods and upon submission of the invoice by the Supplier. e. Conditions for Release of Payment IDLO Acceptance of Service Form based on full compliance with RFQ requirements f. Validity of Quotation starting from the Deadline of the Tender 60 days In exceptional circumstances, IDLO may request the Bidder to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Bidder shall then confirm the extension in writing, without any modification whatsoever on the Quotation. g. Quotations Submission All quotations shall be submitted through the following e-mail address: tenders@idlo.int h. Partial Quotations ☐ Not permitted ☒ Permitted - Bidders may bid for full items (No: 1, 2 and 3) within the Lots or; Bid partial items within the Lots (example: Bid for Item 1 and 2 only and not for Item 3) i. Place of Delivery The program shall be necessarily listened in the location: 1. Lot A- Galmudug: Abdwak and Galkayo 2. Lot B - Jubaland: Kismayo and Dollow 3. Lot C - Hirshaballe: Beledweyne 4. Lot D - Southwest: Afgoye and Baidoa 5. Lot E- Banadir: Mogadishu j. Delivery Terms Service delivery will start within 7 days after receipt of PO or Contract by IDLO. k. Customs clearance, if needed, shall be done by: ☐ IDLO ☐ Supplier ☒ N/A RFQ NO. N_24_2021_SOM 4 l. Currency of Quotation USD Note: (Local Suppliers must comply with any applicable laws regarding doing business in other currencies) m. Value Added Tax on Price Quotation ☒ Must be inclusive of VAT and other applicable indirect taxes ☐ Must be exclusive of VAT and other applicable indirect taxes n. Preliminary Documents to be Submitted ☒ Annex C duly signed and stamped, and in accordance with the list of requirements in Annex B; ☐ A statement whether any import or export licenses are required in respect of the goods to be purchased including any restrictions on the country of origin, use/dual use nature of goods or services, including and disposition to end users; ☐ Confirmation that import or export licenses of this nature have been obtained in the past and an expectation of obtaining all the necessary licenses should the quotation be selected; ☐ Quality Certificates for the Goods (ISO, etc.); ☒ Latest Business Registration Certificate; with the local authority or relevant Ministries in specific Federal member state for each Lot (example: If Bidder is bidding for Lot A, they must be registered in Galmudug and not in Jubaland) ☒ Latest Internal Revenue Certificate / Tax Clearance - with the local authority or relevant Ministries in specific Federal member state for each Lot. (example: If Bidder is bidding for Lot A, they must produce certificate from Galmudug and not in Jubaland) ☒ Minimum of two (2) years of relevant experience in delivering Services of similar nature ☐ Manufacturer-s Authorization of the Company as a Sales Agent (if Supplier is not the manufacturer); ☐ Patent Registration Certificates (if any of technologies submitted in the quotation is patented by the Supplier); ☐ Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☐ Complete documentation, information and declaration of any goods classified or may be classified as “Dangerous Goods”. o. Special Packing Requirement ☒ N/A ☐ Yes p. After-sales services required, if applicable ☐ Warranty on Parts and Labour for minimum period of Click to type ☐ Technical Support ☐ Provision of Service Unit when pulled out for maintenance/ repair ☐ Others q. Evaluation Criteria Evaluation will be done according to the following order of priorities: 1. Full submission of Preliminary Documents (as per Annex A, point n.) RFQ NO. N_24_2021_SOM 5 2. Technical responsiveness 3. Bidders with most Quoted Items per Lot will be given preference during Technical Evaluation 4. Earliest Delivery Date 5. Lowest price r. Liquidated Damages ☐ N/A ☒ Yes - For late delivery of Services, IDLO shall be entitled to claim liquidated damages from the Contractor in accordance with Article 18 of the General Terms and Conditions for Services. If the Contractor fails to perform the requested Services within the time period specified and as stipulated in the terms and conditions of the Contract, IDLO may, without formal notice and without prejudice to its other remedies under the Contract, be entitled to liquidated damages for every day delay in the provision and completion of the Services. RFQ NO. N_24_2021_SOM 6 ANNEX B TECHNICAL SPECIFICATIONS Lot A - Galmudug: Abudwak and Galkayo Item Type of Service Item Description Unit of Measure Number of Days 1. Radio Message Recording and Broadcasting Radio message recording and broadcasting as provided by the Ministry of Justice Number of Recordings: 1 Duration: 60 seconds Frequency of Broadcasting per day: 3 times in peak hours Number of Broadcasting days: 90 days Per Day 90 Days 2. Interview Recording and Broadcasting Radio Program Interview recording and broadcasting with guests identified by the Ministry of Justice. The questions for the interview will be developed by the Ministry of Justice and shared with the radio speaker in advance. Number of Recordings: 3 Duration: 30-minutes each Frequency of Broadcasting per day: 1 time in peak hours Number of Broadcasting days: 90 Days Per Day 90 Days Lot B -Jubaland: Kismayo and Dollow Item Type of Service Item Description Unit of Measure Number of Days 1. Radio Message Recording and Broadcasting Radio message recording and broadcasting as provided by the Ministry of Justice Number of Recordings: 1 Duration: 60 seconds Frequency of Broadcasting per day: 3 times in peak hours Number of Broadcasting days: 90 days Per Day 90 Days 2. Interview Recording and Broadcasting Radio Program Interview recording and broadcasting with guests identified by the Ministry of Justice. The questions for the interview will be developed by the Ministry of Justice and shared with the radio speaker in advance. Number of Recordings: 3 Duration: 30-minutes each Frequency of Broadcasting per day: 1 time in peak hours Number of Broadcasting days: 90 Days Per Day 90 Days RFQ NO. N_24_2021_SOM 7 Lot C - Hirshabele: Beledweyne Item Type of Service Item Description Unit of Measure Number of Days 1. Radio Message Recording and Broadcasting Radio message re
• Documents:

 Tender Notice