Finance and Administration Consultant

• Country: Italy
• Summary: Finance and Administration Consultant
• ITT Ref No: 90460804
• Deadline: 25 Oct 2023
• Financier: Self Financed
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: CON-RW-LC-2023-136
• Purchaser's Detail:
  Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details.

  Login to see details
• Description:
• Tenders are invited for Finance and Administration Consultant. Location: Kigali Deadline: Wednesday, 25/10/2023 23:59 Administration: Coordinating both international/local conferences, workshops including providing secretarial, logistical and other administrative support preceding and during the activity. Preparation of conference/workshop/meeting reports. Source quotations, prepare bids analysis and liaise obtain all necessary approval. Maintaining stores and preparation of monthly reports. Managing the office calendar. Maintaining an up-to-date office assets register, ensuring tagging, and insurance of the same. Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.) Support project leaders and technical staff in budgeting and implementation activities. Support the preparation of travel claims by IITA Staff. Contribute to team effort by accomplishing related results as needed. Finance: Ensure proper filing of financial and accounting records for easy retrieval. Maintain cash box and make payments following approval. Perform periodic cash counts and submit weekly reports. Support accounting and prepare filing of IITA Rwanda payments in IITA-s finance systems. Support Station Administrator in setting up and operating effective and adequate IITA Rwanda finance management systems. Ensure and check correctness of invoices. Monitor daily communications and respond to queries. Record and compute tax invoices for tax refund. Requirements and Experience Degree Business Administration/Management or other relevant subject with proven office management experience Proven capacity and experience as personal secretary in executive email and agenda management. At least 1 to 2 years of relevant work experience in office operations and administration. High level of computer skills and ability to learn new applications quickly. Excellent oral and written French and English communication skills. Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties. Male candidates are highly encouraged to apply. Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality. Strong ability to coordinate, prioritize and organize workload; is flexible and able to work under pressure. Terms of employment: This is a nationally recruited 6-month consultancy position based in Kigali, Rwanda. Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. The Alliance is an equal opportunity employer and strives for staff diversity in gender and nationality.
• Documents:

 Tender Notice